Navigating tech conferences as a woman

Attending tech conferences can be a transformative experience. For many women, these events offer a unique blend of excitement, challenge, and, sometimes, apprehension. To make the most of these opportunities, it’s crucial to approach them with a clear strategy—one that balances professional ambition with personal comfort and safety.

Understanding the Landscape of Tech Conferences

The tech industry is evolving. Women are increasingly visible as speakers, leaders, and innovators. Yet, walking into a conference hall, it’s still common to feel outnumbered. This reality can be both motivating and daunting. Knowing what to expect helps you prepare for both the professional opportunities and the challenges that may arise.

“When you walk into a room and see only a handful of faces like yours, understand that your presence is quietly rewriting the script.”

It’s important to remember that every major innovation in technology has come from those willing to step into unfamiliar spaces. By simply being present, you’re part of that tradition.

Choosing the Right Conference

Not all conferences are created equal. Do research before registering: look at past speaker lineups, attendee reviews, and the event’s code of conduct. Prioritize events that make a visible effort to foster inclusivity—not just in their marketing materials, but in the composition of their panels and the diversity of their leadership.

Events like Grace Hopper Celebration or Women in Tech Summit are designed with women in mind, often featuring mentorship sessions, dedicated networking lounges, and safety resources. But even mainstream events are making progress. Check if the conference supports women’s groups, accessibility accommodations, and clear anti-harassment policies.

Preparing for the Event

Preparation goes beyond booking tickets and packing business cards. Consider what you want to achieve. Are you hoping to find a mentor, explore new technologies, or connect with potential employers? Setting intentions helps you focus your energy and make meaningful connections.

Building Your Network Before You Arrive

Many conferences create online communities—Slack channels, LinkedIn groups, or event-specific apps. Engage before you enter the venue. Introduce yourself, mention your interests, and reach out to other women attending. This pre-conference networking provides an anchor, making the first interactions less intimidating.

Don’t hesitate to reach out to speakers or panelists in advance. A simple, thoughtful message can lead to a coffee chat or a seat at an informal dinner. Most people are flattered to know someone is interested in their work.

What to Pack: Beyond the Essentials

• Comfortable shoes: Tech conferences mean lots of walking.
• Portable charger: Keeping your devices powered ensures you’re always connected.
• Notebook and pen: Sometimes, jotting down thoughts is faster than tapping on a phone.
• Personal safety items: A whistle or a discreet safety alarm can provide peace of mind.
• Business cards: Yes, they’re still useful.

Strategies for Networking with Confidence

Networking is as much about listening as it is about speaking. Approach conversations with genuine curiosity. Ask about people’s projects, their challenges, and what excites them about technology. People remember those who make them feel heard.

For women, networking sometimes comes with added complexity. There’s the subtle calculus of reading a room, gauging which circles are open and which might be less welcoming. If you find yourself hesitating, remember that many attendees—regardless of gender—share similar anxieties.

“You belong at the table. If there isn’t a seat, pull up a chair.”

Finding and Building Your Tribe

Look for affinity groups—women in tech meetups, neurodivergent support circles, or LGBTQ+ gatherings. These spaces offer a reprieve from the hustle, a place to recharge and exchange honest advice. Even a single ally can make a crowded conference hall feel like home.

Mentorship: Giving and Receiving

Mentorship is a two-way street. Seek out experienced women who inspire you, but also be open to supporting those earlier in their journey. Sharing your story, even informally, helps others feel less alone—and sharpens your own sense of purpose.

Prioritizing Safety and Well-being

Unfortunately, stories of discomfort or harassment at conferences are not uncommon. Awareness and preparation are your best allies. Familiarize yourself with the event’s code of conduct. Most reputable conferences post clear reporting procedures. Save the relevant contacts on your phone before you arrive.

If a situation feels off, trust your instincts. Find a staff member, connect with a peer, or move to a public area. Remember, you are never responsible for someone else’s inappropriate behavior.

Setting Boundaries with Grace

Sometimes, networking crosses personal boundaries. It’s okay to excuse yourself from conversations that feel uncomfortable. Practice polite but firm responses: “I’m going to join another group now, but thank you for the chat,” or “I’d rather keep the conversation professional.”

“Your voice matters most when you use it for yourself.”

It’s also helpful to have a buddy system—especially at evening events. Coordinate with another attendee to check in periodically, or simply walk together between sessions.

Self-Care at the Event

Conferences can be overwhelming. Schedule downtime. Step outside for fresh air, find a quiet corner to decompress, or attend a wellness session if available. Looking after your well-being isn’t a luxury—it’s essential for making the most of the experience.

Amplifying Your Presence and Your Voice

Take opportunities to contribute. Ask questions during panels, participate in live polls, or share your thoughts on social media using the event hashtag. Your perspective is valuable, especially in spaces where it is underrepresented.

Consider volunteering for a lightning talk or joining a roundtable. These roles not only boost your visibility but attract like-minded peers who share your interests and values.

Leveraging Technology for Connection

Use conference apps to set up meetings, track schedules, and follow up with contacts. Share LinkedIn QR codes instead of business cards, or use networking tools like Hopin or Brella to connect with remote attendees.

Document what you learn. Whether through live tweets, blog posts, or a post-conference reflection, sharing your insights helps others and reinforces your own expertise.

Supporting Neurodivergent Women at Tech Events

Tech conferences can be especially intense for neurodivergent attendees. High sensory environments, unpredictable social interactions, and packed schedules present unique challenges. Organizers and attendees alike can help create a more inclusive atmosphere.

What to Look for in an Inclusive Event

• Quiet rooms for decompression
• Clear, predictable schedules
• Accessible information and signage
• Staff trained in neurodiversity awareness

If you are neurodivergent, communicate your needs to organizers ahead of time. Most will do their best to accommodate. Connect with others who share similar experiences—these relationships can provide critical support and understanding throughout the event.

“Diversity in thought is the engine of innovation. Neurodivergent perspectives are not just welcome—they are needed.”

After the Conference: Building on Your Experience

The end of a conference is just the beginning of new connections and opportunities. Follow up with people you met: send a brief thank you, share a relevant article, or schedule a virtual coffee. These small gestures sustain relationships long after the event ends.

Reflect on what resonated with you. Which sessions sparked excitement? Which conversations challenged your thinking? Use these insights to guide your next steps—whether it’s pursuing a new skill, joining a community, or mentoring another woman entering the field.

Paying It Forward

Share your experiences with others—especially those who haven’t yet attended a tech conference. Host a debrief for your team, write an article, or mentor someone preparing for their first event. Your journey makes the path smoother for those who follow.

Embracing Your Place in Tech

Showing up at a tech conference as a woman is an act of courage, curiosity, and community. Each connection you make, each idea you share, and each barrier you help dismantle moves the industry forward. The landscape is shifting, and your presence is a catalyst for change.

With preparation, self-awareness, and a willingness to seek out support, you can transform tech events from intimidating arenas into spaces for growth, inspiration, and lasting professional relationships. The future of technology is shaped by those who show up—and that includes you.